What is a Fire Safety Register?

Fire Safety Register ⁠— A Definition

A fire safety register is produced to assist with record-keeping for specific items.

By law, businesses and organisations are required to maintain appropriate records of maintenance, inspection and testing on all fire safety and emergency equipment.

These records play a key role in controlling fire safety risks and are assessed as part of a fire risk assessment. They may also be examined in the event of an audit or inspection from the fire inspector.

Traditionally, these records took the form of a fire safety book, fire register or fire log. Thanks to modern technology, it is now possible to go paperless and collect and store all relevant records through the My Ez Fire Check app.

Legal Obligations for a Fire Register

The Fire Services Acts, 1981 and 2003 and Safety, Health and Welfare Act at Work 2005 apply. Section 18(2) of the former places a duty on persons having control over premises to:

• take all reasonable measures to guard against the outbreak of fire,

• provide reasonable fire safety measures,

• prepare and provide appropriate fire safety procedures,

• ensure that the fire safety measures and procedures are always applied, and

• ensure as far as is reasonably practicable the safety of persons on the premises in the event of an outbreak of fire.

Compliance with these acts requires that:

• the premises must be suitable for its intended use and certain essential fire safety features appropriate to the use of the premises must be provided, and

• a proactive fire safety management policy must be in place to minimise the risk of a fire occurring and ensure the safety of persons on the premises in an emergency.

The keeping of a fire safety register falls within the fire management policy.

Persons Responsible for Completing Fire Checks

The maintenance, inspection and testing checks should be carried out by a competent person. The Safety, Health and Welfare at Work Act 2005 deems a person to be a competent person where:

• having regard to the task he or she is required to perform

• and taking account of the size and/or hazards of the undertaking or establishment in which they undertake work,

• the person possesses sufficient training, experience and knowledge appropriate to the nature of the work to be undertaken.

The person responsible should make sure that the necessary checks are being done, that appropriate records are kept and that service reports are processed in accordance with the relevant requirements.

How My Ez Fire Check Can Help

My Ez Fire Check is a proprietary software app that makes it easy for businesses and workplaces to meet their fire safety obligations. Less time is spent completing paper checklists while peace of mind is maintained.

• Tablet preloaded with the proprietary My Ez Fire Check software package.

• The checklist is electronically ticked off item by item.

• If an item fails, the app prompts one to take a picture and provide an explanation.

• The responsible person signs a digital signature once completed.

• Users can set alert times.

• Log history is time-stamped and stored in the cloud, available for inspection any time.

• The comprehensive digital logs cut down the need for paper files.

• The app's easy to use features also allow for significant time savings.

Click the button below to find out more about how My Ez Fire Check can help your business. Alternatively, you can Contact Us directly.

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